Project management office (PMO) is a buzzword that has gained a lot of popularity and attention since last decade. It’s a word that most of the organizations are gravitating towards. However, the question of who needs a PMO and when it is most valuable for an organization, is an important one to ask.
JBS is setting a very clear direction knowing that the most effective PMO reflects the culture and strategy of its organization and are important for establishing and maintaining consistency, efficiency and management of costs.
JBS Project Management Office is focused on five most important points:
JBS Management is keen to bring standardization to what has been a very fragmented discipline within the organization. Bringing all project activity under the umbrella of the PMO to introduce standardization. Not only does this save time, it also makes it easier to collect data, which brings us to point 2 i.e. Data.
With a standard approach to managing and tracking projects one can collect standard data sets. These gives the option to compare projects, bundle them together, share resources more effectively and report in a standard way that anyone can understand.
Data collected by the PMO will quickly be seen as the single source of the ‘truth’ and come to be a trusted measure for projects within the business. This offers a great deal of value to management who have previously had to struggle to reconcile different sources of information that might be telling slightly different stories.
3. Quality Checks
JBS PMO will also perform a Quality Assurance role. PMO will set criteria, checklists, templates to be filled during the course of projects. PM once provide the documents, PMO shall ensure to review and validate before rolling out.
In future audits will be more formal and carried out by PMO professionals. They will look for compliance with processes and performance data, such as how well the project is doing against budget and time targets.
The oversight offered by formal and informal governance in this way will let PMO spot problem projects early so that Management can do something immediately about them.
4. Training and Mentoring
One of the JBS PMO roles will be to look after the people who are working on projects in the business. That will be done through:
Having a central function responsible for doing this means that organization will be able to support and develop talented project managers in-house. Resulting in better rates of staff retention, happier project teams and better productivity. That alone is enough of a reason to bring project staff development under the wing of the PMO but you’ll also see an improvement in knowledge sharing and transfer between project professionals as well.
5. Strategic Alignment
This last one is arguably the most important. The real benefits of a PMO come when the organization is able to make the right decisions around project selection, choosing the initiatives that will bring the most benefit for the company. To do this, JBS PMO shall be aligned to the business strategically.
When this alignment is in place and works well, JBS shall be able to prioritize work based on clear strategic objectives.